Free tool for commercial cleaning contractors
Commercial Cleaning Bid Calculator
Use this commercial cleaning bid calculator to estimate labor, supplies and overhead for an office or janitorial contract, then calculate a monthly bid based on your target profit margin.
- Free to use
- No email required
- Profit margin included
Free commercial cleaning pricing tool · 3 short steps
Price your commercial cleaning contract
Estimate your break-even cost, target margin and recommended monthly contract price.
Your pricing estimate
Commercial cleaning bid results
Estimated monthly contract price at your selected target margin.
Monthly cost breakdown
See which costs contribute to your break-even contract price.
Pricing scenarios
These scenarios use only the costs and margin entered above.
Covers your estimated monthly costs.
Uses your selected target profit margin.
Uses five additional margin points, up to 70%.
This commercial cleaning bid calculator provides planning estimates based on the information you enter. Actual labor productivity, taxes, insurance, supply usage, travel costs and contract requirements may differ. Confirm your costs before submitting a bid.
How the bid is calculated
Our commercial cleaning bid calculator builds your price in three steps, using only the numbers you enter.
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Labor hours
- Hours per visit = square footage ÷ your productivity per labor hour, unless you enter manual hours.
- Monthly hours = hours per visit × visits per month.
- Weekly schedules are converted to monthly visits: 1 visit per week counts as 4.33 visits per month.
- The number of cleaners changes the visit duration, not the total labor hours.
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Break-even cost
- Labor: monthly hours × hourly wage, plus your payroll burden percentage.
- Per-visit costs: supplies (when entered per visit) and travel, multiplied by monthly visits.
- Monthly costs: equipment, insurance, administration, software and other costs.
- Contingency: an optional percentage added on top of all costs.
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Bid price
Monthly bid = break-even cost ÷ (1 − target margin)
The commercial cleaning bid calculator measures margin on the final selling price, not as a markup on cost.
Example: a $560 monthly cost with a 25% margin gives a $746.67 bid, so $186.67 profit. A 25% markup would give only $700.
The commercial cleaning bid calculator results also show the bid per visit, price per square foot, effective hourly billing rate and total contract value, plus a higher-margin scenario that adds 5 points, capped at 70%. These are planning estimates based on your inputs, not guaranteed contract prices. Read our methodology
Tips for a more reliable commercial cleaning bid
A bid is only as accurate as the numbers behind it. Check these inputs before using the commercial cleaning bid calculator to price a contract.
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Walk the site before you price it
Floor types, restrooms, break rooms and access hours all change the work. A walk-through catches what a floor plan misses.
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Use cleanable square footage
Leave out areas you won't clean, such as storage rooms or server rooms, so labor hours aren't inflated or underestimated.
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Base productivity on your own jobs
Before using the commercial cleaning bid calculator, time similar buildings your crew cleans. Use your measured productivity rather than a generic estimate.
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Don't skip payroll burden
Employer taxes and workers' compensation add to every labor hour, and rates vary by state. Ask your accountant or insurer for your real figure.
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Clarify who supplies consumables
Paper towels, soap and trash liners affect monthly costs. Confirm who supplies them, then enter your company's share in the commercial cleaning bid calculator.
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Put the scope in writing, then review
List tasks and frequency in the contract, and price extras like floor care separately. Compare actual hours after the first months.
Ready to price a contract with your own numbers?
Calculate your bidCommercial Cleaning Bid Calculator FAQ
Quick answers about pricing office and janitorial contracts.
How do you calculate a commercial cleaning bid?
To use the commercial cleaning bid calculator, start with labor: divide cleanable square footage by productivity per labor hour, then multiply by visits per month. Add wages, payroll burden, supplies, travel and monthly overhead to get your break-even cost.
Then divide that cost by (1 − your target margin) to get the monthly bid. Run the calculator with your numbers.
What profit margin should a commercial cleaning bid include?
There's no single right number. It depends on your costs, the contract's risk, the client's requirements and local competition.
Use a margin you can sustain after every cost is covered, and compare it with your break-even price. The commercial cleaning bid calculator accepts margins from 1% to 70% and shows a higher-margin scenario.
How do I price commercial cleaning per square foot?
Build the price from your costs first, then read the per-square-foot result. The commercial cleaning bid calculator shows two figures:
- Monthly price per sq. ft.: the monthly bid divided by the square footage.
- Service price per sq. ft.: the monthly bid divided by square footage × monthly visits, so the price per cleaning.
Local per-square-foot rates vary widely, so use them as a check, not as your starting point.
Does the estimate include taxes?
It includes the payroll burden percentage you enter, such as employer taxes and workers' compensation. It doesn't add sales tax, which applies to cleaning services in some states and not others.
Confirm your tax obligations with an accountant before you submit a bid. For federal employer taxes, consult the IRS employment taxes guide.
Does the calculator save my information?
The commercial cleaning bid calculator performs its calculations in your browser. It does not include a feature to send or store your entered numbers. No email or sign-up is required, and you can print the results for your records.
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